Purchase & Sales

Day-to-day transactions, POs, and sales / purchase analytics.

3 min read Updated Jun 2026 Module

Purchase & Sales

This module covers everything you buy and everything you sell — the commercial cycle. Transactions holds the day-to-day invoices and returns that change ownership of goods. Purchase Orders manages the supplier-facing side of procurement. Analysis is the readout that owners and category managers live in.

Concepts to know first

Rate standard — a named price book (Retail, Wholesale, Distributor). Customer ledgers pick one as default.
Tax structure — a named CGST+SGST+IGST combination. Invoices pick by HSN / customer location.
Document chain — Quotation → Sales Order → Delivery Challan → Sales Invoice. You can enter at any node; the system links the chain.
Return-against-invoice — Sales Return must reference its original invoice so credit-note value and tax reverse correctly.

Typical daily flow

Receive goods through GRN against an open PO.
Sell through Sales Invoice at the counter or to a customer.
Handle returns / replacements via Sales Return and Purchase Return.
End of week: review the PO Tracker; expedite or close ageing POs.
End of month: review Margin Analysis and the top / bottom items.

Credit note vs sales return — a Sales Return is for goods physically coming back. A Credit Note is a value-only adjustment (price correction, goodwill). Use the right one or your stock will drift.

Pages in this section

Transactions

Invoices, returns, quotations and challans.

Purchase Orders

Raise, track, amend and close POs.

Analysis

Sales / purchase analytics by item, customer, period.

Where this connects

Inventory & Stock — every transaction here moves a quantity there.
Accounts & Finance — postings land in customer / supplier ledgers and tax accounts.
Rates Setup and Tax Setup — price and tax come from these masters.