ZN ERP
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How to Issue Raw Material (RMI)

Issue raw material from stores to a production job — the Raw Material Issue (RMI), also called the Material Issue Slip or Raw Material Indent.

5 min read Updated Jun 2026   How-To

Purpose

A Raw Material Issue (RMI) moves raw material out of stores and into a production job or work order. It is the inventory event that turns "stock on hand" into "work in progress": the issued quantity leaves the raw-material location and is consumed against the job's Bill of Materials (BOM). In ZN ERP the same document is referred to as the Material Issue Slip and is the counterpart of the Material Requisition that requested it.

Before you begin

  • The item being issued exists in the Item Master and is flagged as a raw material.
  • There is enough free stock at the issuing location (check Stock as on Date).
  • The production job / work order (or the BOM you are issuing against) already exists.
  • If your install requires it, the underlying Material Requisition has been raised and approved first.

Steps

  1. Start → Inventory & Stock → Statements → Material Issue Slip (the Raw Material Issue / RMI screen).
  2. Pick the issuing location (the stores / raw-material warehouse) and the job or work order the material is going to.
  3. If the issue is against an approved Material Requisition, load it — the lines and quantities pre-fill from the requisition.
  4. Add or confirm each item line: item code (use F4 to search by name), batch (for batch-tracked items), and the quantity to issue.
  5. Verify the available-stock column on each line — the screen blocks an issue that would drive stock negative unless negative stock is allowed for that location.
  6. Click Save. The RMI gets a document number and the stock is reduced immediately at the issuing location.
  7. Optionally Print the issue slip for the stores operator and the shop floor.

What success looks like

  • A new RMI / Material Issue Slip number appears in the Statement reports.
  • Raw-material stock at the issuing location drops by the issued quantity — visible in Stock Movement as an OUT entry.
  • The quantity shows as consumed against the job / BOM, feeding the production-cost roll-up.

Troubleshooting

"Insufficient stock" when saving.
The issuing location does not have enough free quantity. Transfer stock in first (How to Transfer Stock) or pick the location that actually holds the material.
The item will not appear in the picker.
It is not flagged as a raw material, or it is inactive in the Item Master. Fix the item master first.
"Requisition required" / cannot issue freely.
Your install enforces requisition-before-issue. Raise and approve the requisition first — see How to Raise & Approve a Requisition.
Batch field is mandatory but empty.
The item is batch-tracked. Pick the batch to issue from; if none exists, the goods were never received with a batch — correct the receipt.

Tips

  • Issue against the requisition rather than free-typing lines — it keeps the requested-vs-issued trail intact for costing and audit.
  • For high-value raw material, issue in the exact BOM quantity and handle returns with a reverse issue, so work-in-progress stays accurate.
  • Trace any issued item end-to-end from Item Tracing.