ZN ERP
Docs v9.13
xnservices.net

How to Generate a Salary Slip

Produce a printable or PDF salary slip for an employee.

4 min read Updated Jun 2026   How-To

Purpose

Generate, preview, print or email an individual or bulk salary slips for a closed payroll month. The slip pulls live from the posted payroll batch, so anything you see on screen is exactly what the employee gets.

Before you begin

  • Payroll for the month is posted (see Process a Salary Payment).
  • Salary slip template configured in File Management → Document Templates → Salary Slip.
  • Employee email addresses on file (if emailing).
  • A PDF printer or the Save as PDF output configured if you need PDFs.

Steps

  1. Start → Human Resources → Salary & Payroll → Salary Slip Print.
  2. Pick the month.
  3. Pick employees — one, a department, a date-of-joining range, or All.
  4. Click Preview. Verify the company header, employee details and figures on the first few slips — the header bug usually shows up on slip #1.
  5. Click Print for hard copy, Email to send PDFs to the on-file addresses, or Save as PDF to a folder structured as YYYY-MM/EmpID-Name.pdf.
  6. If you emailed, watch the progress bar — the screen logs any address that bounced.

What success looks like

  • Each selected employee has a PDF / hard-copy slip showing month, gross, deductions, net and the bank into which the salary was credited.
  • Email mode: the Sent count at the bottom of the dialog matches the number of selected employees minus bounced addresses.

Troubleshooting

"Payroll not posted" warning.
You can only print slips for a posted month. Post the batch first (Process a Salary Payment).
Company header is blank.
Salary slip template has not been mapped to your company. Open File Management → Document Templates → Salary Slip and pick the right template for your location.
Emails not delivered.
Check that SMTP is configured under Communication & Integration. If it is, the address itself may be wrong — fix it on the Staff Detail and re-send to just that employee.

Tips

  • Bulk emailing 100+ slips can take a few minutes — do not close the dialog until you see the Sent summary.
  • For password-protected PDFs (employee's DOB as password is common), enable the option in the slip template.
  • Keep an archive folder per financial year — auditors often ask for slips two or three years back.