Accounts & Finance

Accounts & Finance

The Accounts & Finance module is the financial backbone. Every sale, purchase, receipt and payment posts here through journal vouchers — you rarely create those vouchers by hand; the other modules generate them when their own documents are saved. What lives here is the chart of accounts that those postings hit, the manual vouchers that handle the remaining edge cases, and the reports that turn ledgers into financials.

Concepts to know first

• Ledger — an account in your books. Customers, suppliers, banks, expense heads and income heads are all ledgers.
• Group — a category of ledgers (Sundry Debtors, Bank Accounts, Direct Expenses, etc.). Groups roll up to the trial balance.
• Voucher — a single accounting entry, always balanced (debits = credits).
• Voucher series — the numbering format per voucher type, configured in Setup.
• Day Closure — a soft lock that prevents back-dated postings into a closed day or month.

Typical daily flow

1. Throughout the day: sales / purchase / payroll documents post automatically.
2. Mid-day: Receipt Voucher for customer payments received, Payment Voucher for supplier payments going out.
3. End of day: reconcile bank in Bank Reconciliation, post any pending journals, run Day Closure.
4. Month-end: GST returns from GST Reports, ageing and outstandings from General Reports.

Pages in this section

Where this connects

• Purchase & Sales — source of most postings.
• Salary & Payroll — monthly payroll JV lands here.
• Accounts Setup — chart of accounts, series and opening balances.
• Tax Setup — tax structures used by every invoice.