Inventory & Stock
Statements, MRP planning, and stock reports.
Inventory & Stock
The Inventory & Stock module owns every quantity in the system. Goods come in via purchase receipts and transfers; they leave via sales, issues and adjustments. Three sub-areas cover this lifecycle — Statements (the documents themselves), MRP (the planning engine that decides what to order), and Stock Reports (the readouts).
Concepts to know first
- Item — the SKU. Defined once in Item Setup.
- Batch — a sub-grouping of an item by manufacturing lot, expiry and MRP.
- Location — the warehouse / counter that holds stock. Every quantity is location-specific.
- UOM — unit of measure. An item can have a base UOM and one or more conversion UOMs.
- Valuation method — Weighted Average, FIFO or Standard Cost, set once in Setup.
Typical daily flow
- Morning: open Stock Reports → Stock as on Date to confirm opening position.
- Receive goods through Goods Receipt Note against open POs.
- Service internal department requests through Material Requisition → Material Issue Slip.
- End of day: run MRP if you plan daily, or once a week.
- Month-end: physical count, post variance via Stock Adjustment, then close the month.
One principle — if a quantity has changed, there is a statement for it. Never edit stock figures directly; always go through a statement so the audit trail is intact.
Pages in this section
01
02
03
Statements
Stock movement, transfer, issue and adjustment documents.
MRP
Material Resource Planning — what to buy, when and how much.
Stock Reports
Position-as-on, item ledger, batch ledger and valuation reports.
Where this connects
- Purchase & Sales — every sale and purchase changes a quantity here.
- Accounts & Finance — every quantity movement posts to a stock-value ledger.
- Item Setup — defines what an item is before it can be transacted.